The case for CSR/ Sustainability Reporting Done Responsibly


IDENTIFY - MEASURE - MANAGE - CHANGE

Insights on how you can protect the environment, maintain and increase the value of your company, through a structured process.

Insights on how you can protect the environment, maintain and increase the value of your company, through a structured process.

Home / case studies / Case study: How Ford Otosan treats waste responsibly

Case study: How Ford Otosan treats waste responsibly

Ford Otosan is the largest commercial vehicle production centre of Ford Europe, with a production capacity of 455,000 commercial vehicles, 70,000 engines and 140,000 rear axles. Ford Otosan works on creating projects to eliminate waste at its source, produce less waste in processes where elimination at the source is not possible, support the reuse of waste, and reduce the amount of waste sent to landfill and incineration plants.

This case study is based on the 2019 Sustainability Report by Ford Otosan published on the Global Reporting Initiative Sustainability Disclosure Database that can be found at this link. Through all case studies we aim to demonstrate what CSR/ ESG/ sustainability reporting done responsibly means. Essentially, it means: a) identifying a company’s most important impacts on the environment, economy and society, and b) measuring, managing and changing.

Layout 1Abstract

Ford Otosan takes steps to prevent the generation of waste such as paper and plastic with green office practices  Tweet This!, also organising trainings and communicating with its employees in line with its zero waste target. In order to treat waste responsibly Ford Otosan took action to:

  • reduce plastic waste
  • implement a compost project
  • launch a Bioamp Bacteria Application

What are the material issues the company has identified?

In its 2019 Sustainability Report Ford Otosan identified a range of material issues, such as customer satisfaction, vehicle and traffic safety, energy efficiency and emissions, innovation and digitalisation. Among these, treating waste responsibly stands out as a key material issue for Ford Otosan.

Stakeholder engagement in accordance with the GRI Standards              

The Global Reporting Initiative (GRI) defines the Principle of Stakeholder Inclusiveness when identifying material issues (or a company’s most important impacts) as follows:

“The reporting organization shall identify its stakeholders, and explain how it has responded to their reasonable expectations and interests.”

Stakeholders must be consulted in the process of identifying a company’s most important impacts and their reasonable expectations and interests must be taken into account. This is an important cornerstone for CSR / sustainability reporting done responsibly.

Key stakeholder groups Ford Otosan engages with:

To identify and prioritise material topics Ford Otosan engaged with its stakeholders through the following channels:

Stakeholder Group                Method of engagement
Shareholders & Investors

 

 

 

·      Corporate web site and Investor Relations

·      Mobile Application

·      Investor and analyst presentations

·      Special circumstances disclosures

·      Meetings to assess financial results

·      One-to-one interviews and meetings

·      Meetings

·      Plant visits

·      Annual Report and Sustainability Report

Employees

 

 

 

 

·      Ford Otosan Working Principles

·      Internal portal

·      Internal television broadcast

·      Suggestion, appreciation and reward system

·      Working groups and committees

·      Internal publications such as Journal and General Manager’s Message Bulletin, announcements and notices

·      Social events

·      Performance Management System

·      Annual Report and Sustainability Report

·      Employee engagement surveys and questionnaires

·      Open Door and leadership meetings

Media

 

 

 

·      Annual Report and Sustainability Report

·      Interviews and conversations

·      Meetings

·      Press releases

·      Special circumstances disclosures

Vocational Schools, Universities and Academy

 

 

 

 

·      Annual Report and Sustainability Report

·      Academic congresses and seminars

·      Articles and publications, academic researches

·      Joint projects

·      Training and technical support

·      Sponsorships

·      Meetings

Dealerships

 

 

 

·      Annual Report and Sustainability Report

·      Dealer meetings, Dealer Council and one-on-one

·      meetings

·      Dealer and customer satisfaction surveys

·      Internal publications

·      Trainings for dealers

Koç Community Companies

 

·      Annual Report and Sustainability Report

·      Working groups

·      Project partnerships

Public Organisations

 

 

·      Annual Report and Sustainability Report

·      Audits

·      Meetings

·      Trainings

Suppliers and Subcontractors

 

 

 

·      Annual Report and Sustainability Report

·      Ford Otosan Working Principles

·      Trainings

·      Award ceremony

·      One-to-one interviews

·      OHS Committees

Non-Governmental Organisations

 

·      Annual Report and Sustainability Report

·      Working groups, Committee and the Board of Directors Memberships

·      Memberships

·      Joint projects and initiatives

·      Meetings

What actions were taken by Ford Otosan to treat waste responsibly?

In its 2019 Sustainability Report Ford Otosan reports that it took the following actions for treating waste responsibly:

  • Reducing plastic waste
  • Ford Otosan adopts the zero waste approach in tackling plastic pollution and implements projects to reduce plastic waste at its source. Ford Otosan supports Koç Holding’s commitment to end consumption of disposable plastics by the end of 2020 and continues its efforts accordingly, eliminating the use of disposable plastics in dining halls and offices, reducing plastic consumption in these areas by 50%. Ford Otosan is also carrying out an awareness campaign in order to eliminate the use of plastic bags for the parts delivered as wrapped in nylon covers in Yeniköy and Gölcük plants. Ford Otosan examined the packaging of 454 different parts under the My Plant My Environment (Benim Fabrikam Benim Çevrem) project and identified the opportunity to improve the number of pieces per case for 177 parts, improve the number of pieces for 266 parts and reduce the use of plastic bags. And in terms of logistics costs, Ford Otosan saves 764,000 TL annually.
  • Implementing a compost project
  • In line with the goal of reducing domestic waste at the Eskişehir Plant, Ford Otosan designed a composting machine to produce compost and built it with the metal waste materials obtained from the plant. Thanks to this machine, food waste from the cafeteria and the tea wastes from the tea houses are used to produce compost. Ford Otosan aims to use this compost as a plant nutrient in the green areas located at its plant site and to give them to employees who demand it. Experimental studies and outputs of the project are still examined as an undergraduate thesis at Eskişehir Technical University, Environmental Engineering Department.
  • Launching a Bioamp Bacteria Application
  • Ford Otosan started to use bacteria instead of an oil trap to prevent the oils generated during the washing process from flowing into the wastewater. The bacteria prevented fat accumulation and solidification. Thanks to this project, Ford Otosan reduced waste generation and saved from monthly cleaning time and labour, also minimising occupational health and safety risks.

Which GRI Standards and corresponding Sustainable Development Goals (SDGs) have been addressed?

The GRI Standard addressed in this case is: Disclosure 306-2 Waste by type and disposal method

Disclosure 306-2 Waste by type and disposal method corresponds to:

 

80% of the world’s 250 largest companies report in accordance with the GRI Standards

SustainCase was primarily created to demonstrate, through case studies, the importance of dealing with a company’s most important impacts in a structured way, with use of the GRI Standards. To show how today’s best-run companies are achieving economic, social and environmental success – and how you can too.

Research by well-recognised institutions is clearly proving that responsible companies can look to the future with optimism.



FBRH GRI Standards Certified, IEMA & CIM recognised Sustainability Course | Venue: London LSE

By registering for the next 2-day FBRH GRI Standards Certified, IEMA & CIM recognised course you will be taking the first step in gaining the many benefits of sustainability reporting.

Most importantly, you will gain the knowledge to use the GRI Standards, project manage your own first-class sustainability report and:

  • Identify your most important impacts on the Environment, Economy and Society
  • Begin taking solid, focused, all-round sustainability action ASAP

 

References:

1) This case study is based on published information by Ford Otosan, located at the link below. For the sake of readability, we did not use brackets or ellipses. However, we made sure that the extra or missing words did not change the report’s meaning. If you would like to quote these written sources from the original, please revert to the original on the Global Reporting Initiative’s Sustainability Disclosure Database at the link:

http://database.globalreporting.org/

2) https://www.globalreporting.org/standards/gri-standards-download-center/

Note to Ford Otosan: With each case study we send out an email requesting a comment on this case study. If you have not received such an email please contact us.